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Archive One: Policy Manager
Archive One for Policy manages email retention policies,
reducing mailbox size, storage costs and improving email user productivity.
Benefits Features
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Benefits
Improves performance
By keeping the optimum volume of messages on the Microsoft Exchange Server the
email system responds more quickly.
Removes the need for mailbox quotas
Automating mailbox size management removes a workload from email users, allowing
them to access old email whilst freeing up email server space.
Enhances email search and retrieval
Administrators and email users can use intuitive multiple search criteria,
making it quick and easy to find a lost email or specific correspondence and all
related data.
Is easy to implement, maintain and manage
Quick wizard-guided install, simple admin controls and standard interfaces
minimize the Total Cost of Ownership.
Reduces storage volumes
Archived email is compressed to save on storage space. Archived volumes are
reduced further by saving duplicated attachments only once.
Saves on storage costs
Policy manager supports a wide range of storage media and will archive your data
to the best value and most appropriate devices.
Enables remote and offline access
Users maintain full access to the archive from remote locations. Even offline
users can access archived messages.
Reduces downtime
Email archiving reduces the amount of data on the live mail server, saving back
up and reducing restoration time.
Archives more than just email
Instant Messages, SMTP mail, Bloomberg messages and information from RSS feeds
can all be placed into the archive.
Prepare for upgrades and migrations
Increase the speed and reduce the risk of upgrading your mail system by
archiving first.
Enforces e-policy
Selects and acts on email and other data from mailboxes, public folders and PSTs
according to your organization’s e-policy. This can enable organizations to
search for email information rapidly and meet disclosure orders. Specific user
group, department or project team archiving requirements are met by creating
multiple internal policies.
No database (SQL Server) requirement
Archive One has embedded data management technology and does not require the use
of a database (SQL Server).
Features
Policy Manager selects and archives information from
mailboxes, PST files or public Exchange folders automatically and invisibly,
using the criteria based on your organization’s e-policy. The locations, types
and retention periods of the archives are flexible and selectable by
administrators.
Policy Manager replaces long messages on email servers with a
short summary and a link to the archive. Users are able to access archived
email directly from their mail client software, and the email is reinstated to
original status seamlessly.
Policy Manager improves productivity for email users. It provides them with
seemingly unbounded storage removing the hassle of selecting old messages for
deletion and other mailbox maintenance.
Content specific selection criteria
Policy Manager provides a wide range of options for archiving
email information. Forty six different selection criteria are available with
twenty three choices of Boolean logic options giving thousands of combinations
to meet any organization’s requirements.
Multiple policy configurations
Policy Manager is designed to run multiple policies so that groups of users,
mailboxes and PST files can each be treated according to the requirements of
specific roles, departments or project teams within the organization.
Exchange 2007 Unified Messaging recognition
Administrators can select archive actions based on the types of message in the
Exchange 2007 stores. For example it may be appropriate not to archive voice
mail could be stored on the Exchange 2007 server.
Automatic indexing
Policy manager uses a sophisticated rules engine to index the email
automatically prior to archiving. This index is also placed into the archive to
enable high speed search & retrieval of email.
Archiving repositories
The Policy Manager repositories are individual logical storage databases,
specified by the administrator. The repository architecture provides a highly
flexible and portable set of storage containers, easily configured to meet
dynamic organizational archiving needs.
PST archiving
Policy Manager searches for PSTs on local disks and the network. Once found,
the emails in the PST can be archived automatically, using central criteria,
reducing the PST size. The archived emails are then included easily into a
back-up processes.
PST Migration
A full PST migration is provided for those organizations that do not wish to
make use of PST archiving but would rather force users not to depend on PST
files at all.
Storage compression
To save storage space all information is compressed using standard algorithms as
it is placed into archive.
Optimized storage with SIS PLUS
Policy Manager offers advanced Single Instance Storage (SIS) technology applied
to attachments, saving the same attachment used in multiple emails with
different content once, bringing additional storage savings over
first-generation SIS.
Archiving to any storage media
It is easy to move the archive from one set of storage media to another at any
time. Policy Manager archives to a variety of storage media, including WORM
devices, either directly or through storage management software such as CA
BrightStor ARCserve Backup, HP OpenView Storage Data Protector, PowerFile, or
QStar HSM. Policy Manager also integrates with EMC Centera.
Multi-criteria search & retrieval
Pre-indexing technology enables rapid search of the archive stores. Searching
and retrieving messages is easy through selectable, user or administrator
driven, web or Outlook based interfaces. Additional features such as proximity
searching make it even easier for the administrator and other users to retrieve
the information they require.
Messages restoration
Once retrieved, Policy Manager decompresses, rebinds attachments and restores
archived messages to their original format. Restored messages can be replied
to, copied, forwarded and treated in the same manner as prior to archiving.
Wizard based implementation
The wizard driven installation process, along with clear MMC based management
GUI with intuitive management node groupings, reduce implementation and adoption
timescales.
Pre-set Polices
Example policies are provided to help organizations in health, education,
government and business sectors to implement their own specific email archive
solutions smoothly.
MMC interface
Policy Manager is driven via a standard Microsoft MMC interface so that
administrators can start immediately without specialist training. This reduces
configuration times and results in low on going running costs.
Graphical Reports
A range of core statistics are presented in graphic form, including bar charts,
pie charts and line charts to give administrators an indication of day to day
archiving operations at a glance.
Scalable structure
Policy Manager works with tens to thousands of users. The combination of
powerful archiving engine, multi repository based storage architecture and
administrative hierarchies makes the Policy Manager architecture fast and
reliable for both small and large organizations.
Remote & offline access
Policy Manager automatically maintains selected synchronized copies of users’
archives on laptop so users have access to their archived emails when off-line.
Such users automatically connect through to the full archive store when back on
line.
Client or clientless Operation
Policy Manager runs without adding any additional software to users’ computers.
Outlook Web Access support
Policy Manager provides the same full access to the archived messages and search
tools to users of Outlook Web Access as it does to Outlook mail client users
without any additional software.
Support for Pocket IE
Handheld device users can obtain access to their archived email whilst on the
move.
Deletion options
Policy Manager can allow administrators to exclude messages from searches and
even delete them if they should not be in the archive.
Enhanced administrator security
Senior administrators are able to implement tiered delegation for specific
tasks, allowing lower level operators to perform their duties without
jeopardizing the security of the whole archive and the sensitive information
therein.
Integration framework
Policy Manager has a multi-dimensional integration framework which provides
smooth connections with third party software such as application control, file
management, records management or messaging systems.
IM, SMTP, RSS feeds and Bloomberg messaging
Policy Manager supports Instant Messaging, SMTP mail, RSS web feed web data and
Bloomberg data by storing data within the archiving repository system.
Enforces e-policy
Selects and archives email and other data from mailboxes, public folders and
PSTs according to your organization’s e-policy. Specific user group, department
or project team archiving requirements are met by creating multiple internal
policies.
No database (SQL Server) requirement
Archive One has embedded data management technology and does not require the use
of a database (SQL Server).
Request Information
Archive One offering:
Policy Manager only Policy Manager and Compliance Manager
Policy Manager (with PST management) & Compliance Manager
Policy Manager with PST management Compliance Manager only
Discovery Manager only Access Security Manager only
Note: Policy Manager includes e-discovery
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